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Exploring Data with PivotTables in Excel

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  • Last Updated : 16 Jul, 2022

Broad information examination can be done utilizing PivotTables and produce wanted reports. The joining of the Data Model with PivotTable improves how the information is examined, associated, summed up, and detailed. You can import tables from outside information sources and make a PivotTable with the imported tables. This works with programmed updations of the qualities in the PivotTable at whatever point the information in the associated information sources is refreshed.

Creating a PivotTable to analyze External Data

To make a PivotTable to investigate outer information,

  • Open another clear exercise manual in Excel.


  • Click the DATA tab on the Ribbon.


  • Click From Access in the Get External Data bunch. The Select Data Source discourse box shows up.


  • Select the Access data set a record.


  • Click the Open button. The Select Table talk put away shows, showing the tables in the informational collection. The access database is a social informational collection and the tables will resemble Excel tables, with the exclusion that associations exist among those tables.
  • Check the case Enable the choice of different tables.
  • Select all of the tables. Click OK.


  • The Import Data trade put away shows. Select PivotTable Report. This decision brings the tables into your Excel practice manual and makes a PivotTable for separating the imported tables.


  • As you notice, the checkbox Add this data to the Data Model is picked and debilitated, exhibiting that the tables will be added to the Data Model normally. The data will be imported and a void PivotTable will be made. The imported tables appear in the PivotTable Fields list.


Exploring Data in Multiple Tables

You can look at the data from the imported various tables with PivotTable and appear at the specific report you really want in just two or three stages. This is possible because of the past associations among the tables in the source informational collection. As you imported all of the tables from the informational collection together at the same time, Excel duplicates the associations in its Data Model.

In the PivotTable Fields show, you will find all of the tables that you imported and the fields in all of them. In case the fields are not evident for any table,

  • Click on the bolt close to that table in the PivotTable Fields list.
  • The fields in that table will be shown.

Exploring Data using PivotTable

You know how to add fields to PivotTable and drag fields across districts. Whether or not you don’t know about the last report that you really want, you can play with the data and pick the appropriate report.

Expect you really want to have a report showing the going with

  • Information for five disciplines – Badminton, Baseball, Basketball, Golf, Running, Soccer, Tennis, and Volleyball.


  • Districts that scored in excess of 50 decorations in these 8 disciplines.
  • They include decorations in every one of the five disciplines in every one of these districts.
  • Absolute count of decorations for the five disciplines in every one of these districts. 

You can perceive how effectively you can make this report in a couple of steps. In particular, make a PivotTable appearance the remember of beautifications for all of the regions for the picked five disciplines as follows

  • Drag the Sport ID field from the Medals table to the COLUMNS district.


  • Drag Sport Name from the table to the ROWS district.


  • Channel Discipline to show simply the 8 disciplines for which you really wanted the report. This ought to be conceivable either in the PivotTable Fields district or from the Row Labels divert in the PivotTable itself.
  • Drag Awards from the Awards table to the VALUES district.


  • Drag Medal from the Medals table to the FILTERS district.


You will get the going with PivotTable

As you notice, Count of Medals is displayed for all of the areas and for the five trains that you picked. Then, at that point, you really want to change this report so only those districts with hard and fast count of grants more significant than 50 will be shown.

  • Click the bolt button to one side of Column Labels.


  • Click Value Filters in the drop-down list that shows up.


  • Select Greater Than… starting from the drop list that shows up.


Value Filters dialog box appears.

As you notice, Count of Medals and is more noteworthy than are shown in the containers beneath Show things for which. Type 50 in the case close to the crate containing is more prominent than and click OK.


Presently, the PivotTable shows just those areas with all out include of awards in the choose five disciplines more noteworthy than 50.


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